Privacy Policy

This Privacy Policy describes how the Fundraising and Impact Architecture Group ("we," "us," "our," or the "Organization") collects, uses, protects, and shares data within our ecosystem. This policy applies to our website visitors, clients, and internal and external networks.

1. Scope and Covered Parties

This policy governs the collection and handling of all personal, operational, and proprietary data from the following individuals and entities:

The Organization & Owners: Protection of corporate data and executive infrastructure.
Internal and Extended Workforce: Employees, independent contractors, freelancers, and organizational representatives.
External Network: Vendors, suppliers, volunteers, and community members.
Clients & Beneficiaries: Paid customers, organizations that hire us, and entities receiving pro-bono or donated services.

2. Types of Information We Collect

We collect data necessary to deliver fundraising strategy, capacity building, and operational support.

Identifying Data: Names, email addresses, phone numbers, and physical business addresses.
Financial Information: Payment credentials, banking details for vendors/staff, and organizational financial health data.
Employment & Onboarding Data: Resumes, tax forms (W-9/W-2), and background checks for staff, freelancers, and contractors.
Operational Data: Client donor databases, strategic plans, grant tracking metrics, and campaign performance records.

3. Intellectual Property, Advice, & Grant Writing Data

We handle high-stakes operational data and are committed to maintaining its integrity and confidentiality:

Client Intellectual Property: We frequently access proprietary donor lists, methodologies, and branding assets belonging to those who hire us. This data remains the sole property of the client.
Our Intellectual Property: Frameworks, training modules, and strategic advice delivered on our site or through services remain our property.
Grant Writing Assets: Information gathered for grant writing—including organizational budgets, case statements, and narrative drafts—is collected securely. It is used solely for the authorized submission of those specific funding applications.
Donated and Pro-Bono Services: The exact same rigorous data protection standards apply to groups receiving donated or pro-bono services as those applied to paid contracts.

4. How We Use Your Information

We process your data strictly to execute our core mission and business functions:

Service Delivery: Providing fundraising consulting, impact architecture, training, and strategic advice.
Workforce Management: Processing payroll, managing freelance task assignments, and evaluating vendor deliverables.
Communication: Sending newsletters, opportunity alerts, updates, and contract-related notices.
Compliance & Legal: Fulfilling legal obligations, verifying tax documentation, and enforcing our global Terms and Conditions.

5. Newsletters and Email Deliverability

Content and Submissions: By providing your details for newsletters, updates, or informational queries, you consent to receive direct electronic correspondence from us.
Recipient Sourcing: We will send communications directly to the email address provided to us, whether submitted directly by you or via a designated representative or third party acting on your behalf.

6. Document Safety and Payment Data Processing

Contractual Integrity: Your formal service agreements, executed contracts, and project documentation will be stored securely and protected within our cloud architecture.
No Retention of Payment Data: The Organization does not store, log, or maintain your credit card numbers or raw billing credentials following the execution of an initial transaction sale.
Third-Party Intermediaries: While the Organization does not store this information, you acknowledge that our website infrastructure and our integrated third-party credit card processors utilize cookies, tokens, and automated processing tools that may cache or save billing details for seamless checkout and renewal structures.

7. Data Protection, Cookies, and Confidentiality

Security Controls: We implement industry-standard technical, physical, and administrative measures to shield data from unauthorized access, loss, or alteration.
Workforce Restrictions: All employees, contractors, and freelancers are bound by strict non-disclosure agreements (NDAs) regarding client and corporate data.
Third-Party Sharing: We do not sell your personal or organizational data. We share data only with trusted sub-processors (e.g., cloud storage, CRM platforms, payroll processors) necessary to run our business.

8. Data Transmission, Human Error, and Liability

Accidental Disclosure Recognition: Both parties acknowledge that in a modern digital workspace, files or communications may occasionally be misdirected via email, secure file-sharing systems, or cloud storage platforms.
Presumption of Good Faith: If either the Organization or the client accidentally transmits proprietary or personal data to an unintended recipient, the receiving party agrees to treat the incident as a non-malicious human error.
Professional Courtesy: Neither party shall take offense, claim malice, or pursue legal claims of intentional data breach for an accidental misdirection. The recipient must immediately delete the misdirected file or email and notify the sender.
Malice and Liability Restrictions: Legal liability for data exposure is strictly limited to documented acts of proven willful malice, gross negligence, or criminal intent. Neither party is liable to the other for accidental digital transmission errors occurring during the normal course of professional operations.

9. Public Statements, Feedback, and Brand Protection (Client-Specific)

Client Non-Disparagement: Clients, paid customers, and those receiving donated services explicitly agree not to make, publish, or distribute any negative, defamatory, or disparaging statements regarding the Organization, its staff, its services, or its executives on any public platform, forum, review site, or social media network.
Constructive Resolution: All operational disputes, grievances, or service feedback must be addressed privately through formal organizational channels rather than public communication channels.
Organization Protections: This restriction is specifically implemented to protect the operational integrity and brand reputation of the Fundraising and Impact Architecture Group.

10. Strategic Storytelling, Case Studies, and Shared Experiences

General Case Studies: Both parties agree that sharing general operational scenarios, anonymized context, or professional learning experiences with other ecosystem stakeholders is standard practice and will occur during normal business operations.
Organization Storytelling Rights: The Organization reserves the right to discuss general project frameworks, campaign circumstances, and anonymized strategic milestones achieved during our work as educational examples for future clients, provided no highly confidential donor databases or identifying metrics are exposed.
Client Sharing Guidelines: Clients are highly encouraged to share their personal stories, milestones, and organizational growth experiences with the public.
Positive Context Requirement: Clients may freely share details of their strategic journey and relationship with our Organization across public platforms, provided that the shared story, narrative, and characterization of the experience are strictly positive and constructive in nature.

11. Retention and Data Rights

Retention Windows: We retain data only as long as necessary to fulfill contract requirements, deliver services, or comply with financial and tax laws.
Data Access and Deletion: Depending on your jurisdiction, you may request access to, correction of, or erasure of your personal data. Contractual and legally required data (such as tax history) cannot be deleted upon request.

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